Payment Request Form

Payment Request Form Information

1. Is this the right form?

Only use this form if you are processing a payment for a Chaplaincy/SRE/CRI general expenses or fundraisers.

Do NOT use this form if you are processing a request for:

Corporate Departments or Campsites: Please use Payment Request - OFM Form.
SU Australia Events that have a specific project ID (eg. Camps and Missions, Chaplaincy Events or Corporate Events): Please use Payment Requests - Events Form.

2. Submission Requirements

To ensure your request is processed without delay, please check the following:

Invoices: Must be addressed to 'SU Australia Ministries Limited'. Payments addressed incorrectly cannot be processed.
Attachments: You must attach all relevant tax invoices and receipts.
File Limit: The total upload limit is 25 MB.
Approval: Your request will be sent to the Support Hub and your nominated CST/SRE/CRI representative for authorisation.

3. Timelines & Processing

Deadlines: Authorised requests must be submitted and authorised by 12pm (midday) Friday for payment by the following Thursday. Bill payment invoices due in more than a week will be paid closer to the due date.
Tracking: You will receive a confirmation email with a Submission Number. Please quote this number in any future correspondence.
New Payees: If this is the first time a business is being paid, an extra verification step (Eftsure) is required to confirm bank details. This may delay the initial payment.

Your Name*

Your Email*

Name of person/organisation to be paid:*

Email*

Phone*

Payment type:*

Reimbursement
Supplier Bill Payment

Important Notes for Supplier Bill Payments:
If you have a corporate card, please use it to process Supplier Bill Payments whenever possible.
If this is the first time the business is being paid by SU Australia then there will be extra step in the finance process to confirm the business bank details using Eftsure - this may result in in a delay to the bill being processed for payment

Please pay by:*

Electronic funds transfer (bank details below)
BPAY

Bank Details:

Account Name:

BSB Number:

Account No:

Biller Code

Reference Number

Event Details:

CST / SRE / CRI Name:*

No abbreviations please

Expenses

Date (dd/mm/yyyy)	Description of Expense	GST	Amount* (inc GST)	Project ID	Reason for Expense (e.g. Catering or Resources)

Click the plus button to add more rows - the maximum number is 10. If you have more than 10 expenses please complete an additional payment request form.

*If this is an equipment purchase and is more than $1,000, please contact Field Support (07 3112 6470) as this needs to be considered as an asset for insurance purposes.

Important: For this request to be processed: all tax invoices and receipts must be attached and the form must be authorised by your SU Coordinator. When we receive this request you will receive a notification email with a ticket number. This number will be used in any further correspondence letting you know where the payment is up to. We ask that all accounts payable invoices or reimbursements are submitted to finance@su.org.au using the online payment request form by no later than 12pm (midday) Friday each week, so payments can be made by the following Thursday. We note that genuinely urgent payments can still be accommodated where necessary. To help ensure the smooth and timely processing of your accounts payable invoices or reimbursement requests, we encourage you to: not leave invoices to the last minute; (if you are a senior leader) approve submissions sent to you promptly to avoid delays; and, (if you are submitting payment requests) follow up your upline approver to check that your request has been sent through promptly also.

Approval

Please enter in the details of an CST / SRE / CRI representative that can approve this request

Requested by:	Position:	Date:

Approved By: Name*

First Last

Approved By: Email*

Upload Receipts (Max 20mb and must be addressed to SU Australia Ministries Limited)*

Drop files here or

Accepted file types: jpg, gif, png, pdf, xlsx, jpeg, heif, Max. file size: 25 MB, Max. files: 5.

Please note all invoices must be made out to 'SU Australia Ministries Limited' or we are unable to process them.

Comments

Before submitting this form, please confirm the following:

Invoice attached is made out to “SU Australia Ministries Limited”
This payment request is a CST/REIS Ministry request and not an OFM or Events request.